1. Introduction & Data Controller
Welcome to BizDom, a business administration and automation consulting service. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you visit our website https://bizdom.biz or use our services.
BizDom is the data controller responsible for your personal data under the General Data Protection Regulation (GDPR).
Contact: hello@bizdom.biz
2. Information We Collect
We collect information that you provide directly to us and information automatically collected when you use our website or services.
2.1 Personal Data You Provide
When you use our contact form, sign up for services, or communicate with us, we may collect:
- Full name
- Email address
- Phone number (if provided)
- Company name (if applicable)
- Message content and project details
- Any other information you choose to provide
2.2 Automatically Collected Data
- IP address
- Browser type and version
- Device information
- Pages visited and time spent on pages
- Referring website
- Date and time of visit
2.3 Hosting Client Data
If you use our hosting or infrastructure services, we may also process:
- Server access logs and system logs
- Domain and DNS configuration data
- SSH keys and access credentials (encrypted)
- Backup data as specified in your service agreement
- Technical support communications
3. Legal Basis for Processing
Under GDPR, we process your personal data based on the following legal grounds:
- Consent (Article 6(1)(a)): When you submit a contact form or subscribe to communications, you provide explicit consent for us to process your data.
- Legitimate Interests (Article 6(1)(f)): To respond to your inquiries, improve our services, and maintain website and infrastructure security.
- Contractual Necessity (Article 6(1)(b)): When processing is necessary to fulfill a contract or provide hosting, development, or consulting services you've requested.
- Legal Obligation (Article 6(1)(c)): When required by law (e.g., tax records, accounting).
4. How We Use Your Data
BizDom uses your personal data for the following purposes:
- To respond to your inquiries and provide customer support
- To provide web hosting, DevOps consulting, and application development services
- To manage your hosting infrastructure and maintain service availability
- To deliver our consulting services
- To send you updates about your projects, services, and scheduled maintenance
- To improve our website and user experience
- To send marketing communications (only with your consent)
- To analyze website usage and performance
- To comply with legal obligations and prevent fraud
- To maintain website and infrastructure security and protect against threats
5. Cookies & Tracking Technologies
We use cookies and similar tracking technologies to enhance your experience on our website and provide you with better services.
5.1 Types of Cookies We Use
- Necessary Cookies: Required for basic website functionality, including session management, security, and cookie consent preferences.
- Functional Cookies: Enable enhanced functionality such as live chat support and user experience features.
- Analytics Cookies: Help us understand how visitors interact with our website (currently not in use).
- Marketing Cookies: Used for advertising and targeting purposes (currently not in use).
5.2 Cookie Management
You have full control over your cookie preferences. You can:
- Manage your cookie preferences through our Cookie Declaration page
- Control cookies through your browser settings
- Delete existing cookies at any time
Note: Disabling necessary cookies may affect website functionality. For detailed information about all cookies we use, please visit our Cookie Declaration.
6. Data Sharing & Third Parties
We do not sell your personal data. We may share your information with trusted third-party service providers who assist us in operating our business:
- Infrastructure Provider: EU-based cloud infrastructure (servers located within the European Union) for data storage and hosting services.
- Email Service Provider: For sending and receiving communications.
- Analytics Services: To understand website usage and improve our services.
All third-party providers are carefully selected and required to comply with GDPR and maintain appropriate security measures. For a complete list of processors, see our Service Description.
7. International Data Transfers
Your personal data is primarily stored and processed within the European Economic Area (EEA). If we transfer data outside the EEA, we ensure appropriate safeguards are in place, including:
- EU Standard Contractual Clauses
- Adequacy decisions by the European Commission
- Data processing agreements with GDPR-compliant providers
8. Data Retention
We retain your personal data only for as long as necessary to fulfill the purposes outlined in this policy:
- Contact Form Submissions: Retained for 2 years after last contact, unless a business relationship is established.
- Client Project Data: Retained for the duration of the project plus 7 years for legal and accounting purposes.
- Hosting Service Data: Retained for the duration of the service agreement plus 30 days, unless longer retention is required for backups or legal purposes.
- Server Logs: Retained for 90 days for security and troubleshooting purposes.
- Email Correspondence: Retained for 3 years after last communication.
- Analytics Data: Anonymized after 14 months.
9. Your Rights Under GDPR
As a data subject in the EU/EEA, you have the following rights:
- Right of Access (Article 15): Request a copy of the personal data we hold about you.
- Right to Rectification (Article 16): Request correction of inaccurate or incomplete data.
- Right to Erasure (Article 17): Request deletion of your personal data ("right to be forgotten").
- Right to Restrict Processing (Article 18): Request that we limit how we use your data.
- Right to Data Portability (Article 20): Request your data in a structured, machine-readable format.
- Right to Object (Article 21): Object to processing based on legitimate interests or for direct marketing.
- Right to Withdraw Consent: Withdraw consent at any time where processing is based on consent.
- Right to Lodge a Complaint: File a complaint with the Dutch Data Protection Authority (Autoriteit Persoonsgegevens) at autoriteitpersoonsgegevens.nl.
To exercise any of these rights, please contact us at hello@bizdom.biz. We will respond to your request within 30 days.
For a plain-language explanation of your rights, see Your Rights.
10. Data Security
We implement appropriate technical and organizational measures to protect your personal data against unauthorized access, alteration, disclosure, or destruction. These measures include:
- SSL/TLS encryption for data transmission
- Secure server infrastructure with regular security updates
- Access controls and authentication mechanisms
- Encrypted storage for sensitive credentials
- Regular security assessments and monitoring
- Automated backup systems with encryption
While we strive to protect your data, no method of transmission over the internet or electronic storage is 100% secure. We cannot guarantee absolute security.
11. Data Breach Notification
In the event of a data breach that poses a risk to your rights and freedoms, we will notify the Dutch Data Protection Authority within 72 hours and inform affected individuals without undue delay, as required by GDPR Article 33 and 34.
12. Children's Privacy
Our services are not directed to individuals under the age of 16. We do not knowingly collect personal data from children. If you believe we have collected data from a child, please contact us immediately, and we will delete the information.
13. Changes to This Privacy Policy
We may update this Privacy Policy from time to time to reflect changes in our practices or legal requirements. We will notify you of significant changes by posting the updated policy on this page and updating the "Last Updated" date. We encourage you to review this policy periodically.
14. Contact Us
If you have any questions about this Privacy Policy or wish to exercise your data protection rights, please contact us:
BizDom
Business Administration & Automation Consulting
Contact: hello@bizdom.biz
All Privacy Documents: Privacy Center
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